Maynard Cooper & Gale and Nexsen Pruet have agreed to merge on April 1, 2023. Together we will be Maynard Nexsen.

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Last Updated: January 1, 2023

Maynard (“Maynard”) values your privacy. This Privacy Policy (“Policy”) describes Maynard’s policies and practices regarding its collection, use, and sharing of personal information through its website, maynardcooper.com (“Website”), and its online client portal, extranet.maynardcooper.com (“Extranet”) (collectively, the “Services”).

This Policy applies to information we collect:

  • On the Website.
  • Through the Extranet.
  • When you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to this policy.

Unless otherwise stated, this policy does not apply to information collected by:

  • Us offline or through any other means, including any other website operated by Maynard or any third party; or
  • Any third party, including through any application or content (including advertising) that may link to or be accessible from or on the Services.

Please read this Policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use our Services. By accessing or using the Services, you agree to this Policy. This Policy may change from time to time (see Changes to This Policy). Your continued use of the Services after we make changes is deemed to be acceptance of those changes, so please check the Policy periodically for updates.

Information We Collect About You and How We Collect It

We collect several types of information from and about users of our Services, including information:

  • By which you may be personally identified, such as name, postal address, e-mail address, telephone number, or any other identifier by which you may be contacted online or offline ("personal information"); and
  • About your internet connection, the equipment you use to access our Services, and usage details.

We collect this information:

  • Directly from you when you provide it to us.
  • Automatically as you navigate through the Services. Information collected automatically may include usage details, IP addresses, and information collected through cookies, web beacons, and other tracking technologies.
  • From third-party business partners, including recruiters, criminal background check providers, and, in the case of Extranet users, parties involved in litigation or transactions with our clients.

Information You Provide to Us

The information we collect on or through our Services may include:

  • Information that you provide by filling in forms on our Website, including when you submit an application for employment with Maynard, submit an application for the Maynard Law Prep program, join our talent community, or sign in to an account created for the purposes of applying for employment opportunities with Maynard. This information may include your name, email address, address, home telephone number, mobile telephone number, desired salary, race/ethnicity, educational background, skills, licenses and certifications, memberships, resume, unofficial transcript, information related to whether you are authorized to work in the United States, whether you have a valid driver’s license, whether you have applied/been accepted into law school (and, if you have been accepted, the name of the law school), why you are interested in interning at Maynard, how you heard about this opportunity, interview and evaluations, and personal essay.
  • Records and copies of your correspondence (including email addresses), if you contact us.
  • For job applicants, information that you provide when you submit a background check or credit report authorization form, including your name, signature, date of birth, social security number, driver's license number and state, address, previous addresses, degree obtained, graduation date, name of school, city and state of school, last name used at time of graduation, aliases, telephone number, and email address.
  • Your search queries on the Website.
  • Information that you provide through the Extranet. This information may include your username, password, email address, profile picture, name, job title, department, company, office address, office phone number, mobile phone number, secretary name and email address, biographical information, specialties, professional experience, social media URLs, messaging contact information, links, and any information you upload or otherwise provide through the Extranet.

Personal Information Collected by Automated Means

As you navigate through and interact with our Services, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:

  • Details of your visits to our Services, including traffic data, location data, logs, and other communication data and the resources that you access and use on the Services.
  • Information about your computer, device, and internet connection, including your IP address, device identifier, operating system, and browser type.

We also may use these technologies to collect information about your Website activities over time and across third-party websites or other online services (behavioral tracking). Maynard’s Services are not designed to respond to “Do Not Track” signals except as set forth in the “Right to Opt Out of Sharing for Cross-Context Behavioral Advertising” and “Right to Opt Out of Sale” sections below.” For more information about behavioral tracking, see Choices about How We Use and Disclose Information.

The information we collect automatically helps us to improve our Services and to deliver a better and more personalized service, including by enabling us to:

  • Estimate our audience size and usage patterns.
  • Locate the approximate geographic regions of our Website visitors.
  • Store information about your preferences, allowing us to customize our Services according to your individual interests.
  • Speed up your searches.
  • Recognize you when you return to our Services.

The technologies we use for this automatic data collection may include:

  • Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Services. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Services.
  • Web Beacons. Pages on the Services and our e-mails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs).

We use cookies and web beacons to understand how users navigate to and through our Services, analyze traffic on the Services, keep track of information exported or downloaded from our Services, count users who have visited pages on the Services or opened an email, record the popularity of certain content on the Services, and verify system and server integrity.

Third Party Use of Cookies and Other Tracking Technologies

Some content or applications, including advertisements, on the Services are served by third parties, including advertisers, ad networks and servers, content providers, and application providers. These third parties may use cookies alone or in conjunction with web beacons or other tracking technologies to collect information about you when you use our Services. The information they collect may be associated with your personal information or they may collect information, including personal information, about your online activities over time and across devices and different websites and other online services. They may use this information to provide you with interest-based (behavioral) advertising or other targeted content.

We do not control these third parties' tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly. For more information about how you can opt out of receiving targeted advertising from many providers, see Choices about How We Use and Disclose Information

How We Use Your Information

We use information that we collect about you or that you provide to us, including any personal information:

  • To present our Services and their contents to you.
  • To communicate with you.
  • To provide legal services to our clients.
  • To provide you with information, products, or services that you request from us.
  • To understand how our visitors use the Website.
  • To maintain and improve our Website and its contents and optimize your experience.
  • To facilitate our marketing efforts.
  • To collect and process applications for employment (including conducting background checks).
  • To fulfill any other purpose for which you provide it.
  • To carry out our obligations and enforce our rights arising from any contracts entered into between you and us.
  • To notify you about changes to our Services or any products or services we offer or provide though it.
  • To market our Services or employment opportunities.
  • In any other way we may describe when you provide the information.
  • For any other purpose with your consent.

We may also use your information to contact you about services that may be of interest to you. If you do not want us to use your information in this way, see Choices about How We Use and Disclose Information.

Disclosure of Your Information

We may disclose aggregated information about our users without restriction.

We may disclose personal information that we collect or you provide as described in this privacy policy:

  • To our subsidiaries and affiliates.
  • To contractors, service providers, and other third parties we use to support our business, including advertising networks, criminal background check providers, data analytics providers, human resources management software platforms, podcast hosting providers, social networks (including links to our Facebook, Instagram, LinkedIn, and Twitter pages), technology providers, and web mapping platforms.
  • In the case of Extranet users, to third parties involved in litigation or transactions with our clients.
  • To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Maynard's assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by Maynard about our Website users is among the assets transferred.

We may also disclose your personal information:

  • To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
  • To enforce or apply our Terms of Use.
  • If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of Maynard, our customers, or others.

Choices about How We Use and Disclose Your Information

We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:

  • Tracking Technologies. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of the Services may then be inaccessible or not function properly.

Google Analytics collects personal data through the Website, including through the use of cookies. For information about how Google Analytics collects and processes data, please click here. To opt out of having your information used by Google Analytics, please click here. For more information, please visit Google’s privacy policy here.

  • Promotional Offers from Maynard. If you do not wish to have your contact information used by Maynard to promote our products or services, you can opt out by sending us an email stating your request to info@maynardcooper.com. If we have sent you a promotional email, you may send us a return email asking to be omitted from future email distributions, or click “unsubscribe” in the relevant communication.
  • Targeted Advertising. We do not control third parties' collection or use of your information to serve interest-based advertising. However, these third parties may provide you with ways to choose not to have your information collected or used in this way. You can opt out of receiving targeted ads from members of the Network Advertising Initiative ("NAI") on the NAI's website.

California residents may have additional personal information rights and choices. For more information, see Your California Privacy Rights.

Nevada consumers may opt out of the “sale” of “covered information” as such terms are defined under Nevada law. We do not currently sell data triggering that statute’s opt-out requirements, but if you have questions about this you can email us at info@maynardcooper.com.

Protection of Personal Information

We use commercially reasonable measures to secure your information from accidental loss and from unauthorized access, use, alteration, and disclosure. Nevertheless, transmission via the internet is not completely secure and we cannot guarantee the security of your information. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Services.

Data Retention

Maynard stores your personal information for as long as reasonably necessary for the purposes disclosed at the time of collection; for its business purposes; or to comply with legal obligations, resolve disputes, and enforce any agreements.

Links to Other Websites and Applications

We provide links to third-party websites and applications that enable you to share information with your social networks and to interact with us on platforms that we do not control. These third-party websites and applications may collect or share information about you, but this Policy does not apply to the practices of those websites and applications. We encourage you to review the privacy policies and settings on the websites and applications with which you interact to make sure you understand what information will be collected, used, and shared when you leave our Services.

Children

Our Services are not directed to children, and we do not knowingly collect personal information from children, as defined under applicable law. If you believe that a child has given us personal information, please contact us at info@maynardcooper.com.

Your California Privacy Rights

The following disclosures are made pursuant to the California Consumer Privacy Act of 2018 as amended by the California Privacy Rights Act of 2020 (“CCPA”). These disclosures supplement any privacy notices we previously or contemporaneously provided to you, including any California-specific privacy notice provided to you if you are an employee of Maynard. These disclosures apply to personal information we collect from you through our Website and Extranet, or when you are a job applicant or are employed by Maynard.

Right to Know

California residents have the right to be informed of the categories and specific pieces of personal information collected about them, including sensitive personal information, collected, used, and disclosed, the categories of sources from which that information is collected, whether that information is sold or shared, the categories of third parties to whom that information has been disclosed, the business or commercial purposes for collecting and using each category of personal information, and the intended retention period for each category of personal information.

The below chart reflects the categories of personal information we have collected from California residents during the past twelve months, the categories of sources from which the information was collected, the business or commercial purpose for which the information was collected, the categories of third parties to whom we disclosed that information, and our anticipated retention period for each category of information.

Personal Information Category set forth in Cal. Civ. Code § 1798.140

Source(s) of Personal Information Collection

Business or Commercial Purpose(s) for Collection/Use

Third Parties, Service Providers, and Contractors Receiving Personal Information Category

Retention Period

Personal identifiers, including real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, social security number, driver’s license or passport number, or other similar identifiers.

Directly from you; indirectly from you as you navigate or use our Services; advertising networks; data analytics providers.

For job applicants: Recruiters; background check providers.

Communicate with you; protect and secure our environment; improve our Services and present their contents to you; market to you.

For job applicants: Assess your application; satisfy our legal obligations.

Social networks; technology service providers; data analytics providers; advertising networks.

For job applicants: background check providers.

For employees: human resources providers.

The length of your business relationship with us plus any legally required additional retention period for this category of personal information following conclusion of your business relationship with us or six years post-relationship, whichever is longer.

California Customer Records personal information (Cal. Civ. Code § 1798.80(e)), including name, signature, social security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information.

Directly from you.

For job applicants: Recruiters; background check providers.

Communicate with you; protect and secure our environment.

For job applicants: Process your application; satisfy our legal obligations.

Technology service providers; data analytics providers.

For job applicants: background check providers.

For employees: human resources providers.

The length of your business relationship with us plus any legally required additional retention period for this category of personal information following conclusion of your business relationship with us or six years post-relationship, whichever is longer.

Characteristics of protected classifications under California or federal law.

Directly from you.

For job applicants: Recruiters; background check providers.

Satisfy our legal obligations.

Technology service providers.

For job applicants: background check providers.

For employees: human resources providers.

The length of your business relationship with us plus any legally required additional retention period for this category of personal information following conclusion of your business relationship with us or six years post-relationship, whichever is longer.

Commercial information, including records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.

We do not collect.

Not applicable.

Not applicable.

Not applicable.

Biometric information.

We do not collect.

Not applicable.

Not applicable.

Not applicable.

Internet and other electronic network activity information, including, but not limited to, browsing history, search history, and information about individual interactions with an Internet website, application, or advertisement.

Indirectly from you as you navigate or use our Services; advertising networks; data analytics providers; social networks.

Protect and secure our environment; identify and repair errors; improve our Services and present their contents to you; market to you; perform analytics.

Technology service providers; data analytics providers; social networks; advertising networks.

For employees: Human resources providers.

Barring any legally required additional retention period, up to one year.

Geolocation data

Indirectly from you as you navigate or use our Services; advertising networks; data analytics providers.

Protect and secure our environment; identify and repair errors; perform analytics.

Technology service providers; data analytics providers; advertising networks; social networks.

Barring any legally required additional retention period, up to one year.

Sensory data including audio, electronic, visual, thermal, olfactory, or similar information.

We typically do not collect unless you are an employee of Maynard, in which case we collect directly from you.

Perform human resources management.

Human resources providers; technology service providers.

The length of your business relationship with us plus any legally required additional retention period for this category of personal information following conclusion of your business relationship with us or six years post-relationship, whichever is longer.

Professional or employment-related information.

Directly from you.

For job applicants: Recruiters; background check providers.

Satisfy our legal obligations.

For job applicants: Process your application.

For employees: Perform human resources management.

Advertising networks; data analytics providers; social networks; technology service providers.

For job applicants: Background check providers.

For employees: Human resources providers.

Barring any legally required additional retention period, up to six years for non-hired applicants.

Non-public education information as defined in the Family Educational Rights and Privacy Act (20 U.S.C. § 1232g; 34 C.F.R. Part 99)

Directly from you.

For job applicants: Recruiters.

Satisfy our legal obligations.

For job applicants: Process your application.

For employees: Perform human resources management.

For job applicants: Background check providers.

For employees: Human resources providers.

Barring any legally required additional retention period, up to three years for non-hired applicants.

Inferences drawn from any of the information identified above to create a profile about you reflecting your preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.

Indirectly from you as you navigate or use our Services; data analytics providers.

For job applicants: Recruiters.

Improve our Services and present their contents to you; market to you; perform analytics.

Advertising networks; data analytics providers; social networks; technology service providers.

The length of your business relationship with us plus any legally required additional retention period for this category of personal information following conclusion of your business relationship with us or six years post-relationship, whichever is longer.

Sensitive Personal Information Category as set forth in Cal. Civ. Code § 1798.140

Sources from which Information was Collected

Purposes for Collection; Use

Third Parties, Service Providers, and Contractors Receiving Personal Information

Retention Period

Social security number, driver’s license number, state identification card, or passport number.

Directly from you.

For job applicants: Recruiters; background check providers.

For job applicants: Process your application; satisfy our legal obligations.

For job applicants: background check providers.

For employees: human resources providers.

Barring any legally required additional retention period, up to six years for non-hired applicants.

Account access credentials (user names, account numbers, or card numbers combined with required access code, security code or password to access an account).

We typically do not collect unless you are an employee of Maynard, in which case, we collect directly from you.

Protect and secure our workforce and environment.

Technology service providers.

The length of your business relationship with us plus any legally required additional retention period for this category of personal information following conclusion of your business relationship with us or six years post-relationship, whichever is longer.

Precise geolocation (location within a geographical area of a circle with a radius of 1850 feet or less).

We do not collect.

Not applicable.

Not applicable.

Not applicable.

Racial or ethnic origin

We typically do not collect unless you are an employee of Maynard and voluntarily disclose this information, in which case, we collect directly from you.

For job applicants: Recruiters.

Satisfy our legal obligations; perform human resources management.

For employees: Human resources providers.

The length of your business relationship with us plus any legally required additional retention period for this category of personal information following conclusion of your business relationship with us or six years post-relationship, whichever is longer.

Religious or philosophical beliefs

We typically do not collect unless you are an employee of Maynard and voluntarily disclose this information, in which case, we collect directly from you.

Satisfy our legal obligations; perform human resources management.

Human resources providers.

The length of your business relationship with us plus any legally required additional retention period for this category of personal information following conclusion of your business relationship with us or six years post-relationship, whichever is longer.

Union membership

We do not collect.

Not applicable.

Not applicable.

Not applicable.

Genetic Data

We do not collect.

Not applicable.

Not applicable.

Not applicable.

Mail, email, or text messages where the content is not directed to us.

We do not typically collect unless you are an employee of Maynard and voluntarily disclose this information, in which case, we collect directly from you.

Satisfy our legal obligations; protect and secure our workforce and environment.

Technology service providers.

The length of your business relationship with us plus any legally required additional retention period for this category of personal information following conclusion of your business relationship with us or seven years post-relationship, whichever is longer.

Unique identifying biometric information

We do not collect.

Not applicable.

Not applicable.

Not applicable.

Personal information collected and analyzed concerning health.

We do not collect.

Not applicable.

Not applicable.

Not applicable.

Personal information collected and analyzed concerning sex life, or sexual orientation.

We do not collect.

Not applicable.

Not applicable.

Not applicable.

Right to Limit Use and Disclosure of Sensitive Personal Information

We do not collect or process sensitive personal information for the purpose of inferring characteristics about consumers. We also do not disclose sensitive personal information for purposes other than those specified in section 7027(m) of the CCPA regulations promulgated by the California Privacy Protection Agency. Therefore, we do not offer consumers the option to limit the use of their sensitive personal information.

Right to Opt Out of Sharing for Cross-Context Behavioral Advertising

In the past twelve months we have used data about your activities on our online properties to serve you ads on online properties owned or controlled by third parties. In the past twelve months, we have provided the following categories of information to advertising networks, data analytics providers, and social media networks for this purpose:

  • Personal identifiers, such as unique personal identifier, online identifier, internet protocol address, device information and identifiers, and unique advertising identifiers and cookies; Internet and other electronic network activity information; geolocation information; and inference data.

You can opt-out of this sharing of personal information for cross-context behavioral advertising by modifying your cookie settings, or, you may do so in a frictionless manner by activating Global Privacy Control (“GPC”) opt out preference signal to opt out of disclosures of your personal information through the browser you are using. To learn more about the GPC, click here. You may also contact us as set forth in the “Exercising Your Rights” section below.

Right to Opt Out of Sale

While we do not sell personal information in exchange for any monetary consideration, we do share personal information for other benefits that could be deemed a “sale,” as defined by the CCPA. The CCPA broadly defines “sale” in a way that may include actives such as the delivery of targeted advertising on websites or allowing third parties to receive certain information, such as cookies, IP address, and/or browsing behavior. In the past twelve months, we have shared the following categories of information with advertising networks, data analytics providers, social media networks, and web mapping platforms, which could be considered a “sale” under California law:

Personal identifiers, such as unique personal identifier, online identifier, internet protocol address, device information and identifiers, and unique advertising identifiers and cookies; Internet and other electronic network activity information; and geolocation information. We disclosed these categories of information to these third parties in order to perform analytics; and to maintain, improve, upgrade, or enhance our Website or services.

We have no actual knowledge of selling the personal information or sensitive information of minors under 16 years of age.

California residents have the right to opt out of the “sale” of their personal or sensitive information.

If you would like to opt out of such disclosures, you may do so by modifying your cookie settings, or, you may do so in a frictionless manner by activating Global Privacy Control (“GPC”) opt out preference signal to opt out of disclosures of your personal information through the browser you are using. To learn more about the GPC, click here. You may also contact us as set forth in the “Exercising Your Rights” section below.

Right to Delete Personal Information

You have the right to request deletion of your personal information, subject to certain exceptions.

Right to Correct Inaccurate Personal Information

You have the right to request the correction of any inaccurate personal information that we maintain about you.

Right to Access

You have the right to request the categories and specific pieces of personal information we have collected about you.

Right of Non-Retaliation and Non-Discrimination

You have the right to exercise the privacy rights conferred to you under the CCPA without receiving retaliatory or discriminatory treatment. Company does not retaliate or discriminate against your for exercising the privacy rights conferred to you under the CCPA.

Exercising Your Rights

To exercise your rights, you may contact us via phone at 1-833-385-0298 or via email at info@maynardcooper.com. Requesters will need to provide us with personal information in order to verify their identity and residency, including name, email, and state of residence. We will compare the information you provide with our internal records. The personal information that we use to verify identity and residency will not be used for any other purpose.

You may authorize an agent to submit a request on your behalf if you provide the authorized agent with written permission signed by you. Company may require you to verify your identity directly with us and confirm that you provided the authorized agent with permission to submit a request on your behalf.

Changes to This Policy

We may update this Policy to reflect changes to our information practices. If we make any material changes, we will notify you in accordance with applicable law. We encourage you to periodically review our website for the latest information on our privacy practices.

Contact Information

If you have questions or concerns about our privacy practices, contact us at: info@maynardcooper.com.