Last Updated September 10, 2022

Maynard (“Maynard”) values your privacy. This Privacy Policy (“Policy”) describes Maynard’s policies and practices regarding its collection, use, and sharing of personal information through its website, maynardcooper.com (“Website”), and its online client portal, extranet.maynardcooper.com (“Extranet”) (collectively, the “Services”).

This Policy applies to information we collect:

  • On the Website.
  • Through the Extranet.
  • When you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to this policy.

It does not apply to information collected by:

  • On any other website operated by Maynard or any third party; or
  • Any third party, including through any application or content (including advertising) that may link to or be accessible from or on the Services.

Please read this Policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use our Services. By accessing or using the Services, you agree to this Policy. This Policy may change from time to time (see Changes to Our Privacy Policy). Your continued use of the Services after we make changes is deemed to be acceptance of those changes, so please check the Policy periodically for updates.

Information We Collect About You and How We Collect It

We collect several types of information from and about users of our Services, including information:

  • By which you may be personally identified, such as name, postal address, e-mail address, telephone number, or any other identifier by which you may be contacted online or offline ("personal information"); and
  • About your internet connection, the equipment you use to access our Services, and usage details.

We collect this information:

  • Directly from you when you provide it to us.
  • Automatically as you navigate through the Services. Information collected automatically may include usage details, IP addresses, and information collected through cookies, web beacons, and other tracking technologies.
  • From third-party business partners, including recruiters, criminal background check providers, and, in the case of Extranet users, parties involved in litigation or transactions with our clients.

Information You Provide to Us

The information we collect on or through our Services may include:

  • Information that you provide by filling in forms on our Website, including when you submit an application for employment with Maynard, submit an application for the Maynard Law Prep program, join our talent community, or sign in to an account created for the purposes of applying for employment opportunities with Maynard. This information may include your name, email address, address, home telephone number, mobile telephone number, desired salary, race/ ethnicity, educational background, skills, licenses and certifications, memberships, resume, unofficial transcript, information related to whether you are authorized to work in the United States, whether you have a valid driver’s license, whether you have applied/been accepted into law school (and, if you have been accepted, the name of the law school), why you are interested in interning at Maynard, how you heard about this opportunity, interview and evaluations, and personal essay.
  • Records and copies of your correspondence (including email addresses), if you contact us.
  • Information that you provide when you submit a background check or credit report authorization form, including your name, signature, date of birth, social security number, driver's license number and state, address, previous addresses, degree obtained, graduation date, name of school, city and state of school, last name used at time of graduation, aliases, telephone number, and email address.
  • Your search queries on the Website.
  • Information that you provide through the Extranet. This information may include your username, password, email address, profile picture, name, job title, department, company, office address, office phone number, mobile phone number, secretary name and email address, biographical information, specialties, professional experience, social media URLs, messaging contact information, links, and any information you upload or otherwise provide through the Extranet.

Personal Information Collected by Automated Means

As you navigate through and interact with our Services, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:

  • Details of your visits to our Services, including traffic data, location data, logs, and other communication data and the resources that you access and use on the Services.
  • Information about your computer, device, and internet connection, including your IP address, device identifier, operating system, and browser type.

We also may use these technologies to collect information about your Website activities over time and across third-party websites or other online services (behavioral tracking). Maynard’s Services are not designed to respond to “Do Not Track” signals. See the Choices About How We Use and Disclose Information section for more information about behavioral tracking.

The information we collect automatically helps us to improve our Services and to deliver a better and more personalized service, including by enabling us to:

  • Estimate our audience size and usage patterns.
  • Locate the approximate geographic regions of our Website visitors.
  • Store information about your preferences, allowing us to customize our Services according to your individual interests.
  • Speed up your searches.
  • Recognize you when you return to our Services.

The technologies we use for this automatic data collection may include:

  • Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Services. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Services.
  • Web Beacons. Pages on the Services and our e-mails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs).

We use cookies and web beacons to understand how users navigate to and through our Services, analyze traffic on the Services, keep track of information exported or downloaded from our Services, count users who have visited pages on the Services or opened an email, record the popularity of certain content on the Services, and verify system and server integrity.

Third Party Use of Cookies and Other Tracking Technologies

Some content or applications, including advertisements, on the Services are served by third parties, including advertisers, ad networks and servers, content providers, and application providers. These third parties may use cookies alone or in conjunction with web beacons or other tracking technologies to collect information about you when you use our Services. The information they collect may be associated with your personal information or they may collect information, including personal information, about your online activities over time and across devices and different websites and other online services. They may use this information to provide you with interest-based (behavioral) advertising or other targeted content.

We do not control these third parties' tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly. For information about how you can opt out of receiving targeted advertising from many providers, see Choices About How We Use and Disclose Your Information.

How We Use Your Information

We use information that we collect about you or that you provide to us, including any personal information:

  • To present our Services and their contents to you.
  • To provide legal services to our clients.
  • To provide you with information, products, or services that you request from us.
  • To understand how our visitors use the Website.
  • To maintain and improve our Website and its contents and optimize your experience.
  • To facilitate our marketing efforts.
  • To collect and process applications for employment (including conducting background checks).
  • To fulfill any other purpose for which you provide it.
  • To carry out our obligations and enforce our rights arising from any contracts entered into between you and us.
  • To notify you about changes to our Services or any products or services we offer or provide though it.
  • In any other way we may describe when you provide the information.
  • For any other purpose with your consent.

We may also use your information to contact you about goods and services that may be of interest to you. If you do not want us to use your information in this way, please see Choices About How We Use and Disclose Your Information.

Disclosure of Your Information

We may disclose aggregated information about our users without restriction.

We may disclose personal information that we collect or you provide as described in this privacy policy:

  • To our subsidiaries and affiliates.
  • To contractors, service providers, and other third parties we use to support our business, including advertising networks, criminal background check providers, data analytics providers, human resources management software platforms, podcast hosting providers, social networks (including links to our Facebook, Instagram, LinkedIn, and Twitter pages), technology providers, and web mapping platforms.
  • In the case of Extranet users, to third parties involved in litigation or transactions with our clients.
  • To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Maynard's assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by Maynard about our Website users is among the assets transferred.

We may also disclose your personal information:

  • To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
  • To enforce or apply our Terms of Use.
  • If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of Maynard, our customers, or

others.

Choices about How We Use and Disclose Your Information

We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:

  • Tracking Technologies. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of the Services may then be inaccessible or not function properly.

Google Analytics collects personal data through the Website, including through the use of cookies. For information about how Google Analytics collects and processes data, please visit: https://policies.google.com/te.... To opt out of having your information used by Google Analytics, please visit: https://tools.google.com/dlpag.... For more information, please visit Google’s privacy policy at: https://policies.google.com/pr....

    • Promotional Offers from Maynard. If you do not wish to have your contact information used by Maynard to promote our products or services, you can opt out by sending us an email stating your request to info. If we have sent you a promotional email, you may send us a return email asking to be omitted from future email distributions, or click “unsubscribe” in the relevant communication.
    • Targeted Advertising. We do not control third parties' collection or use of your information to serve interest-based advertising. However, these third parties may provide you with ways to choose not to have your information collected or used in this way. You can opt out of receiving targeted ads from members of the Network Advertising Initiative ("NAI") on the NAI's website.

California residents may have additional personal information rights and choices. Please see Your California Privacy Rights for more information.

Nevada consumers may opt out of the “sale” of “covered information” as such terms are defined under Nevada law. We do not currently sell data triggering that statute's opt-out requirements, but if you have questions about this you can email us at info@maynardcooper.com.

Protection of Personal Information

We use commercially reasonable measures to secure your information from accidental loss and from unauthorized access, use, alteration, and disclosure. Nevertheless, transmission via the internet is not completely secure and we cannot guarantee the security of your information. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Services.

Data Retention

Maynard stores your personal information for as long as needed: for the purposes disclosed at the time of collection; for its business purposes; or to comply with legal obligations, resolve disputes, and enforce any agreements.

Links to Other Websites and Applications

We provide links to third-party websites and applications that enable you to share information with your social networks and to interact with us on platforms that we do not control. These third-party websites and applications may collect or share information about you, but this Policy does not apply to the practices of those websites and applications. We encourage you to review the privacy policies and settings on the websites and applications with which you interact to make sure you understand what information will be collected, used, and shared when you leave our Services.

Children

Our Services are not directed to children, and we do not knowingly collect personal information from children, as defined under applicable law. If you believe that a child has given us personal information, please contact us at info@maynardcooper.com

Your California Privacy Rights

The following disclosures are made pursuant to the California Consumer Privacy Act of 2018 (“CCPA”). These disclosures supplement any privacy notices we previously or contemporaneously provided to you. The below chart reflects the categories of personal information we have collected from California consumers both online and offline during the past twelve months, the categories of sources from which the information was collected, the business or commercial purpose for which the information was collected, and the categories of third parties with whom we shared that information.

Categories of Personal Information Collected

Sources of Collection

Business/Commercial Purpose for Collection

Categories of Third Parties Receiving Personal Information

Personal identifiers, including name, alias, signature, postal address, phone number, email address, unique personal identifier, online identifier, internet protocol address, education, employment, employment history, social security number, driver’s license or other state identification card number, passport number, or other similar identifiers.

You.

Criminal background check providers.

Devices you use to access our Website.

Advertising networks.

Data analytics providers. Recruiters.

Detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity; debugging to identify and repair errors that impair existing intended functionality; providing you with our products and services and responding to your questions; providing advertising or marketing services; providing analytic services; undertaking internal research for technological development and demonstration; undertaking activities to verify or maintain the quality or safety of a service or device that is owned, manufactured, manufactured for, or controlled by Maynard, and to improve, upgrade, or enhance the service or device that is owned, manufactured, manufactured for, or controlled by Maynard; collecting and processing applications for employment (including background check and credit report authorizations).
To provide event registration.

Advertising networks; criminal background check providers; data analytics providers; human resources management software providers; podcast hosting providers; social networks; technology providers; web mapping platforms.

Characteristics of protected classifications under California or federal law.

You.

Criminal background check providers.

Devices you use to access our Website.

Advertising networks.

Data analytics providers.

Recruiters.

Providing you with our products and services and responding to your questions; providing advertising or marketing services; providing analytic services; undertaking internal research for technological development and demonstration; undertaking activities to verify or maintain the quality or safety of a service or device that is owned, manufactured, manufactured for, or controlled by Maynard, and to improve, upgrade, or enhance the service or device that is owned, manufactured, manufactured for, or controlled by Maynard; collecting and processing applications for employment.

Advertising networks; criminal background check providers; data analytics providers; human resources management software providers; social networks; technology providers.

Professional or employment-related information, including citizenship, educational background, current and prior employment, and results of criminal background checks.

You.

Recruiters.
Criminal background check providers.

Providing you with our products and services and responding to your questions; collecting and processing applications for employment (including background check and credit report authorizations).

Criminal background check providers; human resources management software providers; technology providers.

Internet and other electronic network activity information, including, but not limited to, browsing history, search history, and information about individual interactions with an Internet website, application, or advertisement.

You.
Devices you use to access our Website.

Advertising networks.

Data analytics providers.

Social networks.

Detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity; debugging to identify and repair errors that impair existing intended functionality; providing you with our products and services and responding to your questions; providing advertising or marketing services; providing analytic services; undertaking internal research for technological development and demonstration; undertaking activities to verify or maintain the quality or safety of a service or device that is owned, manufactured, manufactured for, or controlled by Maynard, and to improve, upgrade, or enhance the service or device that is owned, manufactured, manufactured for, or controlled by Maynard; collecting and processing applications for employment.

Advertising networks; data analytics providers; human resources management software providers; podcast hosting providers; social networks; technology providers; web mapping platforms.

Geolocation data.

You.
Devices you use to access our Website.

Advertising networks.

Data analytics providers.

Providing you with our products and services and responding to your questions; providing advertising or marketing services; providing analytic services; undertaking internal research for technological development and demonstration; undertaking activities to verify or maintain the quality or safety of a service or device that is owned, manufactured, manufactured for, or controlled by Maynard, and to improve, upgrade, or enhance the service or device that is owned, manufactured, manufactured for, or controlled by Maynard.

Advertising networks; data analytics providers; social networks; technology providers; web mapping platforms.

Inferences drawn from any of the information identified above to create a profile about you reflecting your preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.

You.
Devices you use to access our Website.

Data analytics providers.

Recruiters.

Providing advertising or marketing services; providing analytic services; undertaking internal research for technological development and demonstration; undertaking activities to verify or maintain the quality or safety of a service or device that is owned, manufactured, manufactured for, or controlled by Maynard, and to improve, upgrade, or enhance the service or device that is owned, manufactured, manufactured for, or controlled by Maynard.

Advertising networks; data analytics providers; social networks; technology providers.

In the past twelve months we have disclosed personal information to third parties for business purposes. We have disclosed the categories of personal information noted in the “Categories of Personal Information Collected” column above to the categories of third parties noted in the “Categories of Third Parties Receiving Personal Information” column above.

Right to Opt Out of Sale

While we do not sell personal information in exchange for any monetary consideration, we do share personal information for other benefits that could be deemed a “sale,” as defined by the CCPA. The CCPA broadly defines “sale” in a way that may include actives such as the delivery of targeted advertising on websites or allowing third parties to receive certain information, such as cookies, IP address, and/or browsing behavior. In the past twelve months, we have shared the following categories of information with advertising networks, data analytics providers, social media networks, and web mapping platforms, which could be considered a “sale” under California law:

  • Personal identifiers, such as unique personal identifier, online identifier, internet protocol address, device information and identifiers, and unique advertising identifiers and cookies; Internet and other electronic network activity information, including browsing history, search history, and information about individual interactions with an Internet website, application, or advertisement; geolocation information, such as city; and inference data.

If you are a California resident and would like to opt out of our use of your information for such purposes (to the extent this is considered a sale), you may modify your Cookie Settings. California residents may also turn on the Global Privacy Control (GPC) in participating browser systems to opt out of the “sale” of your personal information in that browser. You will need to turn this on for each browser you use. To learn more about the GPC, visit the Global Privacy Control website. You can also control certain of the sharing described above through the choices outlined in Choices about How We Use and Disclose Your Personal Information.

An authorized agent can submit a request to opt out on your behalf if you provide the authorized agent your signed written permission to do so and if the authorized agent utilizes your browser to modify your cookie or GPC settings. To learn more about the GPC, visit the Global Privacy Control website.

We have no actual knowledge of selling the personal information of minors under 16 years of age.

Right to Know

California residents have the right to request that we disclose the categories and specific pieces of personal information we collected, used, and disclosed during the past twelve months, the categories of sources from which their personal information was collected, our business or commercial purposes for collecting their personal information, and the categories of third parties with whom we shared their personal information.

Right to Delete

California residents have the right to request deletion of the personal information we have collected from them.

Request Submission

California residents or their authorized agent can submit a request here or by calling 1-833-385-0298. Requestors will need to provide us with personal information for us to match with the information we have on file in order to verify their identity and residency, including name, email address, country, state, and request details. The personal information that we use to verify identity and residency will not be used for any other purpose. California residents have the right to not be discriminated against for exercising their rights under the CCPA. We do not discriminate against California residents who exercise their CCPA privacy rights.

Changes to This Policy

We may update this Policy to reflect changes to our information practices. If we make any material changes, we will notify you in accordance with applicable law. We encourage you to periodically review our website for the latest information on our privacy practices.

Contact Information

If you have questions or concerns about this Policy and our privacy practices, contact us at: info@maynardcooper.com.